Crunching numbers on the Spontaneous Scholarships & where you can find me at #saa14

I’m horrible with numbers, and yet I’m fascinated by them. Now that we’ve been running the Spontaneous Scholarships for a few years, I thought it was a good time to look back over the results and see if there were any interesting statistics. (Also it was an excellent form of procrastination on a day when I something else to do!)

  • Out of the 98 people who received Spontaneous Scholarships between 2011-13, 75 are still SAA members. That seems like a decent retention rate, I think. Of the 23 who have dropped, 13 were students, 10 were regular members. 13 received scholarships in 2011. 5 in 2012. 5 in 2013. And, of course, that is not to say that those 23 people are no longer active in the profession–they’re just not paying dues to SAA.
  • Over the past four years of the program (2011-2014) there have been donations from 225 people. Of those, 23 people have made donations in each of the four years. An additional 31 people have made donations in 3 out of the 4 years. So just a little under 25% of the donors have given more than half of the time.
  • Of those 225 donors, 30 were people who have received scholarships. One person donated two years before she got a scholarship. Seven people made donations in the same year they received assistance (and most of them have continued to give). We have now given out scholarships to 148 people, but 50 of those people only received help this past year. As you might expect, the pattern is for people to begin donating in the years after they receive a scholarship, so this bodes well for donations in 2015, I hope.

Those seem like good results, I think, in addition to the intangible ones expressed by both donors and recipients.

If you a donor, scholarship recipient (past or current), contributor to one of the case study books, or just someone who wants to say hi, if you’re at the SAA annual meeting you will probably be able to find me hanging around the Rowman & Littlefield booth in the exhibit hall during the breaks or at the tweetup. And of course I’ll be accepting the Spotlight Award at the awards ceremony in recognition for the scholarship program. This is my first SAA meeting since I rotated off my 3-year term on Council, and I’m looking forward to a more relaxed conference experience! Hope to see many of you there.

 

 

More about Management: Innovative Practices for Archives and Special Collections

You can order Management: Innovative Practices for Archives and Special Collections from the Rowman & Littlefield site (and save 20% by using the promotional code 7S14ARCH). The Table of Contents is available there, and you can also read the pre-publication reviews from Michael Kurtz and David Carmichael. 

To help give you a better idea of what’s in the book, here’s an excerpt from the Introduction:

Continue reading “More about Management: Innovative Practices for Archives and Special Collections”

More about Outreach: Innovative Practices for Archives and Special Collections

You can order Outreach: Innovative Practices for Archives and Special Collections from the Rowman & Littlefield site (and save 20% by using the promotional code 7S14ARCH). The Table of Contents is available there, and you can also read the pre-publication reviews from Larry Hackman and Terry Baxter. 

To help give you a better idea of what’s in the book, here’s an excerpt from the Introduction: 

Continue reading “More about Outreach: Innovative Practices for Archives and Special Collections”

More about Reference and Access: Innovative Practices for Archives and Special Collections

You can order Reference and Access: Innovative Practices for Archives and Special Collections from the Rowman & Littlefield site (and save 20% by using the promotional code 7S14ARCH). The Table of Contents is available there, and you can also read the pre-publication reviews from Sharon Thibodeau and Kathy Marquis. 

To help give you a better idea of what’s in the book, here’s an excerpt from the Introduction:  Continue reading “More about Reference and Access: Innovative Practices for Archives and Special Collections”

More about Innovative Practices in Archives & Special Collections books (and a discount code for ordering!)

I hope you’re not unaware of the fact that the first four books in the Innovative Practices in Archives and Special Collections series are now available from Rowman & Littlefield.  The publisher has done a rather good job of promoting them, I think, but there’s not a whole lot of information about each title available on their site. So in this post and the four that follow I’ll be sharing some of the text from the introductions for the books to give you some insight into what you can expect from each title. In addition, as you may have seen if you got the publisher’s flier in the mail, there’s a discount code which will save you 20% off the cover price if you order from the R&L site:  7S14ARCH. 

In each of the introductions there’s a section in common that addresses what I mean by “innovative practices.” I know that “innovative” is one of those buzzwords that’s used a lot lately, but I think it’s a useful way to describe the content of the books. Besides, the publisher probably wouldn’t have been comfortable with Some Cool Stuff People in Archives and Special Collections are Doing. Here’s what I wrote about the series as a whole:

I debated with myself for some time over the title of this series, “Innovative Practices for Archives and Special Collections.” After all, what is innovative and new to one person is often standard procedure to another. Another option was to call them best practices and follow the model of a series of similar books from the same publisher featuring case studies from libraries. But this seemed equally problematic. In a field that seems to embrace the phrase it depends as a mantra, putting forward the experience of any one archives as best practice seemed ill advised.

It is the very diversity of our field, though, that caused me to stick with my innovative label rather than shying away from it. There are new ideas in these books, or at least ideas that are new to many readers. My philosophy in selecting case studies for the books in this series has been to keep in mind a broad spectrum of readers and to position the series so that it is as valuable as possible for a diverse audience. In each book are case studies from both big organizations and small ones. Some of the creative ideas presented are being implemented with costly tools and robust infrastructures, and others are being done on a shoestring. In determining what to include, I wanted to ensure that every case study incorporates ideas that are transferrable, even if the specific implementation might not be.

This commitment to making the series broadly valuable and practical has meant striving for a balance that favors more approachable innovations over implementations that are aggressively on the cutting edge. The ideas presented here are within the reach of most archives and special collections, if not right away, then in the near future. They represent the creativity and commitment to serving and expanding our audiences that I think are the defining characteristics of the archival profession in the early twenty-first century.

Because archival functions and processes are interrelated and don’t always fit neatly into compartments and because most archivists perform several of them in the course of their daily work, the contents of each of the volumes in this series has both its own clear focus and overlapping relationships with the others. Case studies in reference and access touch inevitably on description and outreach. Because the overarching purpose of description is to facilitate use, issues relating to reference, access, and outreach are components of the case studies in that volume. The overlap of the management volume with all of the others should not be surprising, though the focus of the case studies there are more explicitly on management issues. These interrelationships are inevitable given the nature of archival work, and most practitioners and students will find all of the volumes useful.

 

 

What’s going on with me …

Regular followers may have noticed I’ve been unusually quiet, both here and on Twitter. It’s been a hectic spring and once things calmed down a bit I have been taking a little break to rest and reflect. So here’s a quick recap of what’s been going on and what you can expect to see coming soonish in this space and others.

First, the books. Four of them, as you may have seen announced in this lovely glossy brochure mailed by the publisher:

R&L brochure

I think I’ve finished up reviewing all the final proofs and I don’t yet have confirmation of when they’ll actually be available, but before SAA certainly. R&L will be having a booth at the SAA annual meeting, so if you’ll be there you can check out the books in person. I have confirmed that SAA will not be carrying this series in their bookstore, so sorry, no option for an SAA member discount for these ones.

Second, the next books. In addition to these first four (Description, Management, Outreach, and Reference & Access), I’ve confirmed all the case studies for the next two books in the series. These will be on Appraisal & Acquisition and Educational Programs. So thanks to all the brave souls who signed on to contribute to those books, which should be available in Spring 2015.

Third, I’ve received very nice news from several organizations who like my work and want to recognize it. As soon as they make those announcements, I’ll share them here. And as you may have seen, this winter and spring I was asked to speak in Canada, Norway, Germany and the Czech Republic (although the Lufthansa pilots’ strike prevented me from actually making those last two). I’m not really accustomed to this kind of jet-set lifestyle, but as long as people want me to come and talk, I’ll happily oblige.

Fourth, yes, it’s that time of year again. Spontaneous Scholarships will be starting up next week. This is the also the fourth year of this campaign, and although I’m happy to organize it again, I have some trepidation about how it’s going to go. The overall number of donors was down last year (only 84 compared to 103 the previous year).  To be honest, it’s rather discouraging. I’ll do my best to drum up more support this year, so prepare to be inundated with cheerful messages from me asking for your money.

And what else?

Well, I want to try doing some new things. I’ve got three possible projects, all of which I think I’ll probably be trying to launch this year. (Well, maybe only two of them will get off the ground this year …) I’ve been writing this blog for a long time and I won’t be abandoning it, but it’s time for something  new, I think.

So, still no full-time day job for me, my friends. This is what I do. As always, thanks for everyone’s continuing support over the years, and I’ll keep you posted on what’s coming next.

 

Call for proposals for case studies for next books in innovation series: instruction & appraisal and acquisition

I hope you got so excited by seeing the contents of the first four books in this series in the previous posts that you’ll want to contribute to the next two!

In 2014 I will be editing two new books of case studies for the Rowman & Littlefield series “Innovative Practices in Archives & Special Collections.” The new volumes will focus on:

– Appraisal and Acquisition

– Instruction

If you have experience with an effective or innovative approach in these areas, or if you have encountered a challenging situation that you think would be useful for other practitioners to learn from, I encourage you to submit a proposal for a case study.

The book on instruction will cover working with K-12, undergraduate and graduate students, as well as any instances of providing instruction to the general public. The book on appraisal and acquisition is intended to cover a wide range of activities related to those functions, including de-accessioning and re-appraisal. If you want to propose a case study but are not sure your experience is appropriate, please contact me and we can discuss it.

Proposals should consist of a narrative of no more than 1,000 words with the following sections:

 Introduction: describing the problem, process that needed improvement or opportunity that sparked what you’re going to talk about.

Planning and Implementation: discussion of possible approaches considered, why one was selected, and how the project or effort was implemented.

Results: how the implemented project/effort was received by archives staff, management and users and how the archives assessed the success of the project.

Lessons learned: any changes to be incorporated into your own iterations of project, observations about anything you feel was very successful or not successful.

Conclusion: any reflections on your experiences and describe any planned next steps for your organization.

Proposals are due by Friday, February 28. Decisions regarding the proposals will be made in mid-March.  If you have any questions about the specifics of the case studies or the schedule, please contact me. Proposals and questions should be sent to kate.theimer at gmail.com.

The scope of these two new topics should allow for varied and exciting collections highlighting the diverse range of approaches being explored in the profession today. I’m happy to answer any questions about the series, and I look forward to working with many of you on these new projects.

 

Innovative Practices in Archives & Special Collections: Reference & Access – Table of Contents now available

As many of you may know, I’m editing a series of books on “Innovative Practices in Archives & Special Collections” for Rowman & Littlefield. The first four books are scheduled to be available this May, and I’m pleased to be able to share the list of case studies and contributors for the book on Reference and Access:

1) Building Bridges: Closing the Divide between Minimally Processed Collections and Researchers
Emily Christopherson and Rachael Dreyer, American Heritage Center

2) Managing Risk with a Virtual Reading Room: Two Born-Digital Projects
Michelle Light, University of California, Irvine

3) Improvements on a Shoestring: Changing Reference Systems and Processes
Jackie Couture and Deborah Whalen, Eastern Kentucky University

4) Twenty-First Century Security in a Twentieth-Century Space: Reviewing, Revising and Implementing New Security Practices in the Reading Room
Elizabeth Chase, Gabrielle M. Dudley and Sara Logue, Emory University

5) Talking in the Night: Exploring Webchats to Serve New Audiences
Gary Brannan, West Yorkshire Archive Service

6) A Small Shop Meets a Big Challenge: Finding Creative Ways to Assist the Researchers of the Breath of Life Archival Institute for Indigenous Languages
Leanda Gahegan and Gina Rappaport, National Anthropological Archives,
Smithsonian Institution

7) The Right Tool at the Right Time: Implementing Responsive Reproduction Policies and Procedures
Melanie Griffin and Matthew Knight, University of South Florida

8) Going Mobile: Using iPads to Improve the Reading Room Experience
Cheryl Oestreicher, Julia Stringfellow and Jim Duran, Boise State University

9) Beyond “Trial by Fire”: Towards A More Active Approach to Training New Reference Staff
Marc Brodsky, Virginia Tech

10) Access for All: Making Your Archives Website Accessible for People with Disabilities
Lisa Snider

11) No Ship of Fools: A Digital Humanities Collaboration to Enhance Access to Special Collections
Jennie Levine Knies, University of Maryland

12) Websites as a Digital Extension of Reference: Creating a Reference and IT Partnership for Web Usability Studies
Sara Snyder and Elizabeth Botten, Archives of American Art

You can access more information on this book and the others in the series and read some enthusiastic early reviews from Sharon Thibodeau and Kathy Marquis on the Rowman & Littlefield site: https://rowman.com/ISBN/9780810890923.

Thanks to all the wonderful contributors and I’m looking forward to seeing all the books in print in May!

Innovative Practices in Archives & Special Collections: Outreach – Table of Contents now available

As many of you may know, I’m editing a series of books on “Innovative Practices in Archives & Special Collections” for Rowman & Littlefield. The first four books are scheduled to be available this May, and I’m pleased to be able to share the list of case studies and contributors for the book on Outreach:

1. The Oregon Archives Crawl: Engaging New Users and Advocates
Diana Banning, Mary B. Hansen, Anne LeVant Prahl, Portland Area Archivists

2. Moved by the Spirit: Opportunistic Promotion of the Hamilton Family Séance Collection
Shelley Sweeney, University of Manitoba

3. Working Within the Law: Public Programming and Continuing Education
Leigh McWhite, University of Mississippi

4. Staying Connected: Engaging Alumni and Students to Digitize the Carl “Pappy” Fehr Choral Music Collection
Amy C. Schindler, College of William & Mary

5. “Pin”pointing Success: Assessing the Value of Pinterest and Historypin for Special Collections Outreach
Mark Baggett, Rabia Gibbs, Alesha Shumar, University of Tennessee

6. Creating a New Learning Center: Designing a Space to Support Multiple Outreach Goals
Dorothy Dougherty, National Archives at New York City

7. “Wikipedia is made of people!”: Revelations from Collaborating with the World’s Most Popular Encyclopedia
Sara Snyder, Archives of American Art

8. 21 Revolutions: New Art from Old Objects
Laura Stevens, Glasgow Women’s Library

9. Happy Accidents and Unintended Consequences: How We Named Our Tribble
Rachael Dreyer, American Heritage Center

10. Navigating Nightingale: Creating an App Out of Archives
Geof Browell, King’s College London

11. DIY History: Redesigning a Platform for a Transcription Crowdsourcing Initiative
Jen Wolfe and Nicole Saylor, University of Iowa

12. Taking Preservation to the People: Educating the Public About Personal Digital Archiving
William LeFurgy, Library of Congress

You can access more information on this book and the others in the series and read some enthusiastic early reviews from Larry Hackman and Terry Baxter on the  Rowman & Littlefield site: https://rowman.com/ISBN/9780810890985.

Thanks to all the wonderful contributors and I’m looking forward to seeing all the books in print in May!

Innovative Practices in Archives & Special Collections: Management – Table of Contents now available

As many of you may know, I’m editing a series of books on “Innovative Practices in Archives & Special Collections” for Rowman & Littlefield. The first four books are scheduled to be available this May, and I’m pleased to be able to share the list of case studies and contributors for the book on Management:

1) “We’ll Never Let You Retire!”: Creating a Culture of Knowledge Transfer
Maija Anderson, Oregon Health & Science University Library

2) Raising Cash and Building Connections: Using Kickstarter to Fund and Promote a Cultural Heritage Project
Thomas Smith, Project Gado

3) A Winning Combination: Internships and High-Impact Learning in Archives
Lisa M. Sjoberg, Concordia College

4) A Thief in Our Midst: Special Collections, Archives and Insider Theft
Christopher J. Anderson, Drew University

5) Tackling the Backlog: Conducting a Collections Assessment on a Shoestring
Joanne Archer and Caitlin Wells, University of Maryland Libraries

6) A Platform for Innovation: Creating the Labs Environment at the National Archives of Australia
Zoё D’Arcy, National Archives of Australia

7) Setting Our Own Agenda: Managing the Merger of Archives and Special Collections
Caroline Daniels, Delinda Stephens Buie, Rachel I. Howard, and Elizabeth E. Reilly, University of Louisville

8) Taking Control: Managing Organizational Change in Archives
Fynnette Eaton, Independent Consultant

9) Implementing Pre-Custodial Processing: Engaging Organizations to Invest Resources in their Records
Rob Fisher, Library and Archives Canada

10) Building Effective Leaders: Redesigning the Archives Leadership Institute
Rachel Vagts and Sasha Griffin, Luther College

11) From Evaluation to Implementation: Selecting Archival Management Software
Kira A. Dietz, Virginia Tech

12) More Bang for the Buck: Sharing Personnel and Resources Across Institutions
Erin Passehl-Stoddart and Jodi Allison-Bunnell

13) “Make a New Plan, Stan”: Useful and Painless Strategic Planning
Mark Greene, American Heritage Center, University of Wyoming

You can access more information on this book and the others in the series and read some enthusiastic early reviews from Michael Kurtz and David Carmichael on the Rowman & Littlefield site: https://rowman.com/ISBN/9780810890954.

Thanks to all the wonderful contributors and I’m looking forward to seeing all the books in print in May!